Industrial Computer Contracts (West Midlands) Ltd - Privacy Statement


Dated: 23rd April 2020

This policy applies to the following businesses - Dave Tallett and Ginger Cat Web Design (which are trading names) and Industrial Computer Contracts (West Midlands) Ltd.

Industrial Computer Contracts (West Midlands) Ltd - Registered Company number 03901648. Registered Office - 1 Hames Lane, Newton Regis, Tamworth, Staffordshire. B79 0NH. Registered in England and Wales.

Industrial Computer Contracts (West Midlands) Ltd is registered as a data controller with the UK Information Commissioners Office under the Data Protection Act 2018 and the entry in the register can be found at http://www.ico.org.uk/ registration number Z1656865.

This privacy policy explains how we use any personal information we collect about you when you use our website and services.

Glossary of Terms

What is personal data?
Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):
- Names and contact information ie emails and telephone numbers
- National Insurance Numbers
- Employee numbers
- Credit History

What is sensitive personal data?
Sensitive personal data refers to the above but includes genetic data and biometric data which may include (but is not limited to):
- Medical conditions
- Religious or philosophical beliefs and political opinions
- Racial or ethnic origin
- Criminal convictions
- Biometric data (eg photo on Facebook or a passport or a fingerprint on your phone)

What is a Data Controller?
For Data Protection Act purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed.
- The data controller in this case is Industrial Computer Contracts (West Midlands) Ltd., 1 Hames Lane, Newton Regis, Tamworth, Staffordshire. B79 0NH
- The data protection officer is David Martin Tallett, Director who can be contacted at the above address or on dave@gingercatwebdesign.net or by texting 07958 525446.

What is a Data Processor?
A “data processor” is a person or organisation which processes personal data for the controller.
- In this case UK2 - https://www.uk2.net as website hosting provider and email provider.

What is Data Processing?
Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the Data Protection Act are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction. For example this could mean the maintenance of an email marketing list.

What do we mean by Business to Business?
plc, LTD, LLP incorporated partnerships, trusts and foundations, local authorities and government institutions.

What do we mean by Business to Consumer?
Private clients, sole traders, unincorporated partnerships, trusts and foundations.

What information do we collect about you and how?
Industrial Computer Contracts (West Midlands) Ltd., as a Data Controller operating from the United Kingdom, is bound by the requirements of the Data Protection Act. You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Terms and Conditions) and for other related purposes including;
- Updating and enhancing client records
- Analysis for management purposes
- Carrying out credit checks in relation to you
- Statutory returns
- Legal and regulatory compliance
- Crime prevention
We collect information about you when you email us. Website usage information is not collected by us using cookies nor by UK2.
Cookies are text files put on your computer to collect standard internet log information and visitor behaviour information. This information is then used to track visitor use of the website and to create statistical reports on website activity. For more information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. Please note in all our website features function without the use of cookies.

Analytics – eg how visitors use our website
We do not use Google Analytics.
Google Analytics is a third-party information storage system that records information about the pages you visit, the length of time you were on specific pages and the website in general, how you arrived at the site and what you clicked on when you were there. You can view the Google privacy policy below:
Google - http://www.google.com/intl/en/policies/privacy/

Do we log IP addresses?
An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. Industrial Computer Contracts (West Midlands) Ltd. does not use your IP address or any related personal identifiable information. Your IP address is logged when visiting our site by our hosting provider UK2.

How will we use the information about you and why?
At Industrial Computer Contracts (West Midlands) Ltd we take your privacy seriously and will only use your personal information to provide the Services you have requested from us, detailed in our Terms and Conditions and as we have identified above. We will only use this information subject to your instructions, data protection law and our duty of confidentiality.

For Business to Business Clients and Contacts our lawful reason for processing your personal information will be “legitimate interests”. Under “legitimate interests” we can process your personal information if we have a genuine and legitimate reason and we are not harming any of your rights and interests.

For Business to Consumer Clients and Contacts our lawful reason for processing your personal information will be “A contract with the individual” eg to supply goods and services you have requested, or to fulfil obligations under an employment contract. This also includes steps taken at your request before entering into a formal contract.

We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport. This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law and with your express consent.
Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing the Services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the Services but we are governed by their privacy statements which we consider when selecting them as a supplier. We will not share your information for marketing purposes.

Transferring your information outside of the United Kingdom
As part of the services offered to you through this website, the information which you give to us may be transferred to countries outside the United Kingdom (“UK”). For example, some of our third-party providers such as Microsoft and HP may be located outside of the UK. Where this is the case we will consider what security measures are taken so that your privacy rights continue to be protected as outlined in this policy. By submitting your personal data, you’re agreeing to this transfer, storing or processing. Where our third-party suppliers are in the US we expect that their services are covered by the Safe Harbor Framework issued by the US Federal Trade Commission whereby participating companies are deemed to have adequate protection and therefore facilitate the transfer of information from the UK to the US.

Transferring your information outside of the UK, US and EU.
In the EU this is known as a third country transfer. For example Australia is a third country with respect to data protection and privacy laws. Some of our customers may be based in Australia. Where this is the case we will consider what security measures are taken so that your privacy rights continue to be protected as outlined in this policy. By submitting your personal data, you’re agreeing to this transfer, storing or processing. Where our customers are in Australia we expect that their personal data protection will be covered by contract clauses which meet the standards set out in the UK Data Protection Act 2018.

Data protection in Australia
There is no registration requirement in Australia for data controllers or data processing activities. Under the Privacy Act, organizations are not required to notify the Office of the Privacy Commissioner of any processing of personal information. Organizations are not required to appoint a data protection officer.

Does Australia have privacy laws?
There is no statutory definition of privacy in Australia. The Australian Law Reform Commission (ALRC) was given a reference to review Australian privacy law in 2006. (Wikipedia)

Australian Privacy Guidance and Advice

If you use our services while you are outside the UK, your information may be transferred outside the UK to give you those services.

Security precautions in place about data collected
When you give us personal information, we take steps to make sure that it’s treated securely. When you are on a secure page, a lock icon will appear in web browsers such as Apple Safari. Non-sensitive details (your email address etc.) are sent over the Internet when using email, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Credit Risk Profiling
We may also use your personal information to detect and cut fraud and credit risk. We may make use of extra information about you when it is available from external sources to help us do this effectively.

Marketing
We do not generally send you unsolicited information about our services which may be of interest to you. If you have consented to receive marketing, you may opt out at any point as set out below. You have a right at any time to stop us from contacting you for marketing purposes. To opt out please email dave@gingercatwebdesign.net

How long will we hold your data for?
For Contracted Services: We will hold your data for 7 years in line with our regulatory responibilities to Her Majesty's Revenue and Customs.

What is a Subject Access Request?
This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to us at the following address: Industrial Computer Contracts (West Midlands) Ltd., 1 Hames Lane, Newton Regis, Tamworth, Staffordshire. B79 0NH. We will respond to your request within one month of receipt of the request.
We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing dave@gingercatwebdesign.net or writing to the above address.

Objections to processing of personal data
It is your right to lodge an objection to the processing of your personal data if you feel the “grounds relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claim.

Data Portability
It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if:
(a) The processing is based on consent or on a contract, and
(b) The processing is carried out by automated means.

Your Right to be Forgotten
Should you wish for us to completely delete all information that we hold about you contact us
- by email: dave@gingercatwebdesign.net, or
- in writing to: Industrial Computer Contracts (West Midlands) Ltd., 1 Hames Lane, Newton Regis, Tamworth, Staffordshire. B79 0NH.

Other websites
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Complaints
If you feel that your personal data has been processed in a way that does not meet the Data Protection Act, you have a specific right to lodge a complaint with the relevant supervisory authority. The supervisory authority will then tell you of the progress and outcome of your complaint. The supervisory authority in the UK is the Information Commissioner’s Office.

Changes to our Privacy Policy
We keep our privacy policy under regular review and we will place any updates here. This privacy policy was last updated on 23rd April 2020 and the Version number is 1.6 in line with the Data Protection Act 2018 guidelines.

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you
- by email: dave@gingercatwebdesign.net, or
- write to us at Industrial Computer Contracts (West Midlands) Ltd., 1 Hames Lane, Newton Regis, Tamworth, Staffordshire. B79 0NH.




All Contents Copyright 2020 Industrial Computer Contracts (West Midlands) Ltd.

Page reviewed and updated 23rd April 2020 09:55

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